Jun 18, 2024 | Cleveland Wedding DJ

Jun 18, 2024 | Cleveland Wedding DJ
Interactive Guide: Wedding Audiovisual Checklist
Scott Terranova
Planning your wedding involves many details, including audiovisual considerations to ensure your special day is memorable and runs smoothly. Use this checklist to guide you through essential audiovisual elements:

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Interactive Guide: Wedding Audiovisual Checklist
Scott Terranova

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Planning your wedding involves many details, including audiovisual considerations to ensure your special day is memorable and runs smoothly. Use this checklist to guide you through essential audiovisual elements:

Equipment Needs

    • DJ/Emcee Services: Confirm availability and discuss music preferences.
    • Dance Lighting: Determine types of lighting (e.g., LED, spotlights) and placement.
    • Ceremony Service: Ensure sound system for officiant, vows, and background music.
    • Photo Booth: Arrange space, backdrop, props, and printing options.
    • Dancing on the Clouds: Check feasibility and safety considerations for this effect.
    • CO2 Canon: Coordinate with venue for safe usage and effects timing.
    • Cold Spark Fountains: Confirm space, safety, and timing for these dramatic effects.
    • Audio Guest Book: Arrange recording equipment and quiet space for guests to leave messages.
    • Motion Monogram: Discuss design options and placement for personalized projections.

Timeline Coordination

    • Pre-Wedding: Schedule equipment setup and sound checks before guests arrive.
    • Ceremony: Plan cues for music, microphones, and any audiovisual effects.
    • Reception: Coordinate lighting changes, photo booth operation, and special effects during key moments (e.g., entrance, first dance).

Communication with Vendors

    • Sound Precision Entertainment: Share your vision and review equipment needs and setup details.
    • Venue Coordinator: Confirm audiovisual requirements, access times, and any restrictions.
    • Photographer/Videographer: Discuss lighting preferences and timing for capturing special effects.
    • Wedding Planner: Coordinate audiovisual details with overall timeline and decor plans.

Additional Considerations

    • Backup Plans: Discuss contingency plans for equipment malfunctions or weather-related issues.
    • Guest Comfort: Ensure audio levels are comfortable for all guests, especially during speeches and announcements.
    • Legal Considerations: Verify venue permits and regulations for special effects like CO2 cannons and spark fountains.

By coordinating these details, you’ll create a memorable atmosphere that enhances every moment of your celebration.

Address

4908 Van Epps Rd., Brooklyn Heights, Ohio 44131

Phone Number

(216) - 870 - 4513

Monday - Friday

10AM - 6PM

Packages and Pricing

F.A.Q.

Do I get to meet my DJ?

Of Course! This is your big day, we want you to be comfortable and able to build a rapport with your DJ. We encourage open communication between us and our clients. We can set-up face to face meetings, video calls, and teleconferences.

How do I secure my date?

We ask that when you are ready to book, you give us a signed contract and a $800 deposit. The initial deposit comes off the final balance. After that, you are locked in to your date. Payment plans are available, but we do not require the final balance until a week before your wedding.

Are there any hidden fees?

No. All prices you see include tax, set-up & tear-down, and travel to most places. When paying with credit card there is a 3.8% convenience fee. No fees when paying by check or cash.

Do you work with other vendors?

Yes! While we have partnerships with vendors, we do not require you use them exclusively. You can always book us independently and we’ll ensure that all vendors are on the same page throughout the entire planning process and evening.

Address

4908 Van Epps Rd., Brooklyn Heights, Ohio 44131

Phone Number

(216) - 870 - 4513

Monday - Friday

10AM - 6PM

Packages and pricing

F.A.Q.

Do I get to meet my DJ?

Of Course! This is your big day, we want you to be comfortable and able to build a rapport with your DJ. We encourage open communication between us and our clients. We can set-up face to face meetings, video calls, and teleconferences.

How do I secure my date?

We ask that when you are ready to book, you give us a signed contract and a $800 deposit. The initial deposit comes off the final balance. After that, you are locked in to your date. Payment plans are available, but we do not require the final balance until a week before your wedding.

Are there any hidden fees?

No. All prices you see include tax, set-up & tear-down, and travel to most places. When paying with credit card there is a 3.8% convenience fee. No fees when paying by check or cash.

Do you work with other vendors?

Yes! While we have partnerships with vendors, we do not require you use them exclusively. You can always book us independently and we’ll ensure that all vendors are on the same page throughout the entire planning process and evening.

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